Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Accountancy Systems and Training Ltd's relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.
The term 'Accountancy Systems and Training Ltd' or 'us' or 'we' refers to the owner of the website whose registered office is 84 Hazel Road, Banknock, Stirlingshire, FK4 1LQ. Our company registration number is SC157877. The term 'you' refers to the user or viewer of our website.
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Accountancy Systems and Training Ltd Payroll Service
Business Terms & Conditions
1. Accountancy Systems and Training Ltd acts in the capacity of payroll provider on behalf of clients to its service. As payroll provider Accountancy Systems and Training Ltd is not a party to any employment arrangement entered into between a client and that client's employees and is therefore not responsible for fulfilling any statutory obligation or making any payment required by statute that may arise as a consequence of the relationship between employer and employee.
2. All pay periods administered by Accountancy Systems and Training Ltd will be based upon calendar weeks or calendar months. Other payroll periods requested by clients will generally not be accepted since Accountancy Systems and Training Ltd computer systems and payroll runs are based upon complete weekly or monthly cycles. Where employment starts or ends during a week or month the first (or last) wage slip processed will be to/from the date specified.
3. Accountancy Systems and Training Ltd acts as a payroll provider only and will accept no liability or accept any responsibility for a client's PAYE employer scheme and staff or the payments to HMRC in relation to that scheme.
4. Accountancy Systems and Training Ltd acts only as a payroll provider to active clients; If a client is in a position of having no staff at a particular time, or instructs Accountancy Systems and Training Ltd that they no longer require payroll services, the client may choose from 2 options re the HMRC PAYE scheme. Option 1. Accountancy Systems and Training Ltd informs HMRC that we are no longer acting for the client in any way whatsoever. Option 2 Accountancy Systems and Training Ltd will administer the HMRC PAYE scheme until the end of the financial year. Then file on line a final FPS for company, then de-register the company's HMRC PAYE scheme and inform HMRC that Accountancy Systems and Training Ltd are no longer acting for the client in any way whatsoever.
5. Accountancy Systems and Training Ltd clients are required to provide full and accurate information concerning their company and staff. Accountancy Systems and Training Ltd will not be held responsible or bear any liability for any consequences that may arise as a result of any incorrect information presented by a client.
Accountancy Systems and Training Ltd reserves the right to abrogate the payroll provider service to clients either verbally or in writing without notice.
6. All Accountancy Systems and Training Ltd instructions will run for a minimum period of 1 month, normally the client will give 1 months' notice of service termination, from the first week or month of tax records maintained on behalf of the client.
7. Where a client requires additional services, these will be charged at an agreed rate before work commences. Accountancy Systems and Training Ltd will process weekly/monthly wage slips at the current rate as advertised.
8. Accountancy Systems and Training Ltd payroll provider service is subject to weekly/monthly charge. Clients are invoiced as per our individual agreement, this is calculated as per their payroll numbers and frequency. Non-payment by the net terms date of each invoice will result in the suspension of any payroll provider services being provided by Accountancy Systems and Training Ltd at that time. Accountancy Systems and Training Ltd will not accept any liability or bear any responsibility for any consequences arising from the suspension of the payroll provider service.
9. Accountancy Systems and Training Ltd payroll provider service, upon request can produce a written contract/statement of employment, dependent upon the client requiring this part of the Accountancy Systems and Training Ltd service. The terms and conditions are to be agreed between the client and their employee prior to Accountancy Systems and Training Ltd preparing a written statement. Accountancy Systems and Training Ltd will not bear any responsibility or accept any liability for the terms and conditions contained within the contract of employment or their consequences.
10. Accountancy Systems and Training Ltd requires all alterations to payroll to be received by the agreed deadline. After the deadline Accountancy Systems and Training Ltd will process payslips for the coming pay date as per the pay date instruction. Any instructions received after the agreed deadline where clients' require amended wage slips may result in the client receiving an additional charge.
11. Where information concerning changes in employment arrangements are provided late by a client, and especially where this results in a significant amount of extra work. Accountancy Systems and Training Ltd reserves the right, to charge an additional fee to cover the additional work involved.
12. Where a client's particular circumstances result in a significantly increased amount of work for Accountancy Systems and Training Ltd, subject to notification to the client Accountancy Systems and Training Ltd reserves the right to charge an additional fee to cover such additional work.
13. In the event of a dispute arising between a client and that client's employee, Accountancy Systems and Training Ltd will act on the client's instructions. However, factual payroll information will not be unreasonably withheld from an employee who has, in any case, a statutory right to access to their PAYE records. Accountancy Systems and Training Ltd also reserve the right to advise a client, where that client's proposed course of action in a dispute is in breach of his or her statutory obligations as an employer, and refuse to carry out any such instructions from a client if this is the case.
14. Accountancy Systems and Training Ltd will not bear any responsibility for HM Revenue & Customs penalties or interest charges that may arise as a consequence of failure on a client's part to make Income Tax and/or National Insurance Contributions liability payments due by dates notified to that client either by Accountancy Systems and Training Ltd or by HM Revenue & Customs, or as a consequence of the client's failure to make information available to Accountancy Systems and Training Ltd Payrol Services Ltd which would affect or delay the submission to HM Revenue & Customs of statutory returns by the relevant due dates.
15. Accountancy Systems and Training Ltd will not accept liability for overpayment or underpayment of wages incurred as result of an error in processing a client's specified wage for any period in excess of one month from the date on which the payslip is sent to a client. It is each client's responsibility to check payslips received from Accountancy Systems and Training Ltd to ensure that the information on them with regard to hours worked, rates of pay and other relevant information is correct.
16. Accountancy Systems and Training Ltd will not bear any responsibility for HM Revenue & Customs penalties or interest charges which may arise as a result of employment arrangements existing prior to a client appointing Accountancy Systems and Training Ltd or for retrospective liability due or the consequences of late filing a declaration of retrospective liability where the client appointed Accountancy Systems and Training Ltd after the due date.
17. While Accountancy Systems and Training Ltd will make all reasonable efforts to make clients aware of the Tax & National insurance implications of their proposed or actual employment arrangements under the PAYE system, Accountancy Systems and Training Ltd will not bear any responsibility for liabilities that may arise out of a client's unfamiliarity with or lack of understanding of how the PAYE system works in terms of their own particular employment arrangements. Accountancy Systems and Training Ltd will not be held responsible for any additional Tax or National Insurance liability incurred as a consequence of the client's failure to follow advice given by Accountancy Systems and Training Ltd.
18. Accountancy Systems and Training Ltd reserves the right to alter, amend and re issue the terms and conditions under which it provides its service as a result of changes in UK or European Union tax or employment law or as a result of issues that arise in the course of providing a service to its clients. Clients will be notified in advance of any changes to the terms and conditions of Accountancy Systems and Training Ltd which affect them.
19. Accountancy Systems and Training Ltd will only provide a payroll service subject to the regulations as stipulated by HM Revenue & Customs at the present time. This includes all staff employment regulations and rules governing Director PAYE status.
Accountancy Systems and Training Ltd reserves the right to suspend further payroll provider service if clients do not adhere to the terms & conditions as per section 5.
20. Accountancy Systems and Training Ltd will not bear any responsibility or accept any liability for errors that may occur during the payroll provider service to clients, and/or after the end of a payroll provider service to clients with respect to carrying out the payroll provider service pertaining to end of year FPS submissions and its relevant forms, together with any liaison with HM Revenue & Customs on a client's behalf.
21. Accountancy Systems and Training Ltd will not accept liability for any loss or damage, direct or indirect, arising as a result of any advice by Accountancy Systems and Training Ltd or the services of any other organisation introduced by, but not within the control of Accountancy Systems and Training Ltd. When introducing any third party provider of services to a client, Accountancy Systems and Training Ltd will bring it to the client's attention that such organisation is not controlled by Accountancy Systems and Training Ltd.
22. Accountancy Systems and Training Ltd will not accept liability for any consequences arising from the failure to receive information from a client or of a client to receive information from Accountancy Systems and Training Ltd where such failure is due to a failure of the postal system or any other circumstances over which Accountancy Systems and Training Ltd has no direct control. Clients are requested to contact Accountancy Systems and Training Ltd if information they are expecting from Accountancy Systems and Training Ltd has not been received within five working days of it being due, unless they have already been advised by Accountancy Systems and Training Ltd of a delay.
23. Accountancy Systems and Training Ltd observes a strict duty of confidentiality and will not disclose information held by it to any person without the client's consent unless compelled to do so by law.
24. Each party to this contract acknowledges that this contract contains the whole agreement between the parties and that it has not relied on any oral or written representation made to it which is not set out in this contract. This paragraph is not intended to relieve a party of any liability incurred for fraud.
25. Accountancy Systems and Training Ltd will contact HM Revenue & Customs to de-register a client's PAYE scheme at the end of a client's final employment of staff, only at the request of the client in writing either by letter or e-mail. Accountancy Systems and Training Ltd will not cancel a client's PAYE scheme without this instruction and will not accept any consequences arising from a client's failure to notify Accountancy Systems and Training Ltd of their closing instructions.
26. Accountancy Systems and Training Ltd reserve the right that if after 6 weeks of non-payment by a client of company invoices to suspend the payroll service and may inform HMRC that the Accountancy Systems and Training Ltd no longer acts for that client. If after this time the client wishes the company to act on their behalf, all unpaid invoices plus interest, will have to be paid prior to any payroll processing on behalf of the client.
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